Gallery Notes

This page contains notes about my work flow for photos.

Work Flow

I use ACDSee and until recently Picasa3 to organise and sort the images from our photo collection. Picasa 3 was a wonderful application that made organising your images easy. One feature I liked was its automatic face detection. But now Google have dropped it and it’s hard to even find a site to download it from.

  1. Photos are graded according to the photo ranks below using ACDsee (Ultimate 9 version) and is then copied to the file meta data using Tools/Embed Meta data.
  2. The original file names are saved under Iptc.Source.
  3. Files are renamed to yyyy-mm-dd_xxx.jpg
  4. Author, key words and Caption information are entered into the ACDSee database.
  5. ACDsee caption is copied to the ACDsee notes.
  6. ACDsee database data is copied to the IPTC (it also gets copied to EXIF) using the template.
  7. Fill in the additional IPTC fields as required (there are many more than ACDsee.
  8. Keywords are copied from IPTC to the ACDSee database. (The user interface for IPTC keywords is different and better in some ways than the one for ACDsee’s keywords for some reason).

Gallery 3, WordPress Website or Koken?

As the Gallery 3 project is no longer going images will be either put into WordPress galleries or uploaded to the new Koken site at photos.eatonfamily.website.

The Gallery 3 site had some great features like searching and restricting access to photos either individually or groups. Koken doesn’t offer searching from the front end at unless you buy a template. The only access controls available are to make photos private and then only the administrator can see them.

So far the WordPress site is coping okay with the number of images in one folder. WordPress doesn’t use different folders for images unless Organise my uploads into month- and year-based folders is checked. And then the only option for folders is to use the dates; and folders are created even when there’s no content for that date. Very difficult to manage.

Exporting for Facebook

Facebook does not have watermarks available so add them with ACDSee using Batch Edit. Picasa does a better job and it’s less work for the user but Picasa is now no longer being supported by Google and it’s difficult to find a download site for it now.

  1. Using ACDSee label the photos Blue for Facebook and Purple for the website.
  2. Filter to starred photos and edit as required.
  3. Sort the order if required and rename them to the sort order.
  4. Using Batch Edit export to a maximum of 1500px, select copyright notice if desired, and include order in filename. (Gallery also provides this feature and it’s a better way to go)
  5. Upload the photos, create an album on Gallery and then import the photos.

Meta data is best in the Image File

I bought a USB HDD to replace the many CD’s and DVD’s I use for archiving and copying them along with the information in the database has proved a real problem with ACDsee Pro 6. Having since upgraded the application keeps crashing and it has highlighted the importance of keeping data in the image.

So after using labels (as below) once the images are archived the label data is going into the IPTC data as keywords. The same goes for ACDsee’s “categories” as shown below.

The images are marked as uploaded to FaceBook, website and other locations using ACDSee’s categories as these are not added to the meta data.

Labels

ACDSee provides coloured labels and they are great for organising your photos. You can only assign one colour for each image, so for concurrent groupings or meta data another method is needed.

I use the following colours with corresponding meanings.

Label Colour Meaning
Red
Yellow
Green
Blue To be uploaded to website and/or Facebook.
Purple Has been uploaded to website and Facebook etc too possibly.

(This is important to make sure photos haven’t been uploaded twice.)

Fields

Image/JPG meta data Gallery 3 ACDSee DB Windows Live Gallery and Explorer Facebook Google Photos Flickr
Iptc.Application2.ObjectName Title Caption (1) Description/
Title
Appears under “Info” Title
Iptc.Caption Caption Appears under “Info” Title
Iptc.Creator Artist Author Authors Account name
Exif.ImageDescription Summary/
Description
Notes Description
Exif.Artist Author Account name
Exif.Copyright year Author Account name
Ratings
Note: No standard.
Stored in ACDSee database. (2) Stored with XMP
Iptc.Application2.keywords keywords keywords
(3)
tags Tags

Notes:

  1. There’s no direct mapping, it’s all done with presets created by the user.
  2. Can be embedded using Embed Metadata command.
  3. Words are separated in database.

Photo Ranks

Used to grade photos as per table below:

Rank Criteria Photo use
0 Bad composition or bad technical errors such as out of focus or over/under exposed, making the image unusable.

Errors unrecoverable by software.

Photo is deleted
1 Composition OK but has technical errors. Possibly recoverable with software. Photo kept for archival purposes.
2 Composition ok but spoilt by technical errors. May be used for the gallery after editing if no other shots available and subject is needed.
3 Average photo, composition good and no unrecoverable technical faults. May be used for the gallery after editing.
4 Very good photo, no unrecoverable technical faults. Gallery use
5 Excellent composition and no unrecoverable technical faults. Gallery and print use.

Currently the grade does not appear in the Gallery, although it may sometimes appear in the description. There is no special field for it.

Keywords

Araluen, Austria, Ballarat, Ballla, Bendigo, Berwick, Britain, Buninyong, Dad, Daylesford, EMRC, Eltham, Elva, Hawthorn, Inverloch, Kilcunda, Kingdom, Korumburra, Kyle, Landing, Maher’s, Melbourne, Murra, Sydney, Tasmania, United, UpperBeac, Walhalla, Walkerville, WestCoastRail, Whittlesea, Wiluna, Wonthaggi, abstract, action, aircraft, animal, art, band, bank, beach, bike, birds, birthday, boat, bridge, building, bus, cake, camp, car, castle, children, church, crane, dad, developments, dinosaur, dog, dusk, edited, eltham, emrc, engine, farm, festival, fireworks, fishing, flower, food, fun, garden, girl, history, holiday, house, industry, insect, lake, layout, lego, library, locomotive, machinery, meccano, memorial, miniature, model, monochrome, motor, motorbike, natural, parade, park, party, performers, plane, railway, religious, reptile, restaurant, rural, sail, saucy, scenery, school, sculpture, ship, shops, show, singer, sky, sports, steam, sunset, technical, tennis, toy, tractor, train, tram, truck, van, water, waterfall, wedding, whale, xmas, zoo

Cameras

Camera Make Model Owner Dates Notes
Practica LTL3 Practica LTL3 Glenn 1978-1990
Olympus Trip  Olympus  Trip Karen/
Hans
1990-1993
Ricoh Shotmaster Ultra Zoom Super Date Ricoh Shotmaster Ultra Zoom Super Date Gle      nn 1993-2002
Fuji Film FinePix2400Zoom FUJIFILM FinePix2400Zoom Glenn 2002-2007
PENTAX Optio E40 PENTAX Corporation PENTAX Optio E40 Karen 2007-
Nokia 6070 Nokia 6070 Glenn 2007-2010
Nokia 5800 Nokia 5800 Xpres Glenn, then Karen 2010-2014
Aldi Camera CAMERA 6MP-9J5 Peter/Bern
Samsung s2 Mobile Phone SAMSUNG GT-I9100 Glenn 2012-2015
Apple iPhone 4S Apple Phone 4S Peter 2012-
Canon 600D DSLR Canon Canon EOS 600D Glenn 2011-
Nikon COOLPIX S3100 Nikon COOLPIX S3100 Connor 2012-
SAMSUNG ES80/SAMSUNG ES81 SAMSUNG SAMSUNG ES80/SAMSUNG ES81 Kyle 2012-
Apple iPhone 5c Apple iPhone 5c Kyle 2015-
Samsung s5 Mobile Phone  samsung SM-G900I Glenn 2014-
Epson Perfection V370 Photo scanner  Epson Epson Perfection V370 Photo scanner 2015- Used mainly for slides and sometimes negatives.
Epson Workforce 545 Scanner Epson Epson Workforce 545 Scanner 2015- Print scanning
Oppo OPPO R7sf Connor 2016-

Notes:

  1. Most images scanned only have the scanner name.

Categories

These are used by ACDsee but for the site they are merged with the keywords above. The ACDsee photo software we got with the Pentax camera only provided filtering on categories, but with Pro 6 keywords are searchable and preferred, as other software can access them.

Group Sub Group Description Keyword
Camera Effect Panorama An effect provided on my old Ricoh film camera. This function was rarely used as the photo was only masked off top and bottom. Processing was extra for what was effectively an enlargement of a normal photo with the black masked areas cropped off.

It is also used for the wide images that are created with smart phones. Image may be low resolution.

No panorama shots have been attempted with the DSLR and Photoshop yet!

panorama
Polarising Filter Polarising filter used (makes the sky darker and reduces glare from water). polarised
Printed Photo has been printed or printTed! printed
Publishing Website Tagged to appear on the website. website
Facebook
Flickr
Koken